Consistent
with college and ATC Operations board policy, not-for-profit
organizations and groups and for profit entities may use facilities
for meetings and other events on a space available basis if
the use is consistent with the educational purpose and operational
mission of the ATC.
Priorities
for use of the ATC are as follows:
1.
Educational programs of Tidewater Community College, Virginia
Beach City Public Schools, and the City of Virginia Beach, to
include approved student services activities.
2. College, Schools, or City sponsored non-academic events and/or
activities.
3. Events and/or activities sponsored by community groups and organizations
within the area served by the College/campus, the Schools, and
the City.
The
following procedure will be observed in obtaining the use of
the ATC facilities:
Applications
for the use of facilities by non-sponsored groups and organizations
shall be received by the ATC Operations Manager not less than
30 working days prior to the date of the program or event.
2.
Applications will be approved or disapproved by the ATC Operations
Manager, ATC Operations Committee, and the campus Provost.
3.
The applicant must provide assurance that:
(s)he
is an authorized agent of the organization or group;
adequate safety precautions for participants and property will
be observed;
any and all necessary permits as required by the City licensing
will be obtained in a timely manner;
ATC facilities will be returned to the same condition as prior
to the event;
the program or event will not unduly tax ATC facilities or interfere
with normal operations of the ATC;
the applicant will notify ATC security prior to departing the campus.
4.
Applicants are required to sign a statement agreeing to indemnify
and to hold and save Tidewater Community College and each of
the ATC partners harmless from any loss, damage, liability, expense,
claim or demand that may arise or be caused in any way by use
of the ATC facilities or equipment.
5.
All damages to College, Schools, or City facilities or equipment
will be the responsibility of the organization and/or sponsoring
group involved in the program or event.
6.
Approval for the use of ATC facilities shall not be issued by
the ATC Operations Committee more than 30 days in advance of
the event(s). The ATC Operations Committee and the College and
the Schools reserve the right to waive, amend, or cancel any
approval deemed to interfere with academic instruction.
7.
Food shall not be sold to participants without prior permission
from the ATC Operations Manager.
8.
No merchandise may be sold without prior permission from the
ATC Operations Manager, the College Bookstore, and the Provost.
9.
The possession and consumption of alcoholic beverages in any
form shall not be permitted without prior approval of Tidewater
Community College Vice President for Administration.
10.
Promotional and advertising materials to be used or distributed
on the campus by community groups must be approved by the ATC
Operations Manager and Tidewater Community College Vice President
for Administration.
11.
The ATC Operations Committee reserves the right to reject the
application of any group or organization having previously misused
ATC facilities.
12.
The ATC Operations Committee reserves the right to impose reasonable
conditions upon the applicant to assure compliance with these
regulations.
All
community organizations and groups utilizing college facilities
will be charged a rental fee in accordance with the schedule
below. Any organization utilizing the facilities will be charged
any and all costs incurred. This fee may be waived at the discretion
of the ATC Operations Committee. If additional services are required
such as equipment, technical, security or general services, additional
charges will be made at actual cost.
For
profit organizations seeking to use ATC facilities shall file
an application for use with the ATC Operations Manager. The proposed
use shall be reviewed and approved by the ATC Operations Committee,
subject to the criteria provisions stated above. |
